Adding AI to Your Workflow: A Low Stress Guide for Clinics
By: Empathia Editorial Team
March 31, 2025
Adding a new tool into your clinic’s workflow can be stressful, especially when documentation already eats up your day. But integrating an AI medical scribe like Empathia doesn’t have to be overwhelming.
In this guide, we’ll show you how to bring AI into your workflow smoothly, with tips from clinics already saving 10+ hours a week.
🧩 Step 1: Start With One Visit Type
Instead of overhauling everything, start by using your AI scribe for just one visit type, like physicals, follow-ups, new patients or urgent consults.
This lets you:
Understand how the tool fits into your real-world flow
Train your team without pressure
Measure time saved before scaling to all visits
💡 Pro tip: Most clinics choose SOAP notes or consult letters to start.
🧠 Step 2: Customize Your Templates
With Empathia, you can personalize:
SOAP, consult, and referral note templates
Your common phrases, macros, and assessment language
Patient handouts (including multilingual support)
AI isn’t just “smart”. It should sound like you.
👩⚕️ Step 3: Assign Roles (It’s Not Just the Doctor)
Clinics see better adoption when they loop in:
MOAs or nurses to manage pre-charting
Admins to help with template setup
IT to align the AI output with your EMR
We’ve even seen clinics create "scribe workflows" where support staff prep the note, and physicians simply review and finalize.
⚙️ Step 4: Align With Your EMR
Empathia works alongside many common EMRs like:
Accuro
Plexia
OSCAR Pro
Epic
Use our formatting tips and copy/paste guides to ensure documentation looks clean when transferred, no broken spacing or code.
🔄 Step 5: Collect Feedback After Week 1
After the first few days, ask:
Is the AI catching your full encounters?
Are your notes cleaner, faster, or more accurate?
Where can the template or process be improved?
Empathia's success team will even review your workflow and help fine-tune it in real time.
🎯 The Outcome: Less Stress, More Control
Clinics that onboard Empathia gradually often see:
Faster charting across the board
Better documentation consistency across staff
Happier physicians who leave work on time
And that’s really the goal: AI that helps—not hinders—your practice.
🚀 Want to Try It?
You don’t have to “figure it out” alone. We’ll onboard your team and help you integrate Empathia without disrupting patient care.
💬 Or book a quick workflow consultation here.
