Pediatrics Spotlight — How Tiny Oaks Pediatrics Run Consult Intake, ADOS Assessment Smoothly with Empathia AI
Clinic Snapshot
Provider Name
Dr. Any Pfeiffer (Pediatrician)
Specialty: Pediatrics — primary care and consultation
Clinic Name: Tiny Oaks Pediatrics
Clinic Size: 5
Location: Ontario, Canada
Care Setting: In-clinic and telemedicine
Team Setup: Physician with clinic staff; onboarding a new colleague
Common Note Types: Consultations (developmental), ASD/ADOS notes, primary care consults
Current EMR: TELUS PS Suite
Background
Referred by a colleague, Tiny Oaks Pediatrics is using Empathia primarily for consultations, with growing interest in ASD/ADOS workflows and AI-assisted intake. The clinic runs PS Suite today, with telemedicine supported via phone/Zoom.
“We mainly use it for consultations right now — I like the development consultation and ASD template.”
“For autism assessments like ADOS, I want to use dictation during activities and report in another section later.”
Challenges Before Empathia AI
Consult notes took work to assemble: pulling data from questionnaires and PS Suite before writing the consult.
ADOS/ASD documentation was fragmented: observations during activities needed dictation and structured sections later.
Paper/EMR intake wasn’t leveraged in notes: anxiety and other screening scores weren’t flowing cleanly into consultation outputs.
“I want to see how scores and answers from questionnaires will display in the system, especially for anxiety tools.”
How Empathia AI Fits Into Their Workflow
The Setup — Templates, Dictation, and Intake Options
Dictation anywhere: start a new session or add supplemental recordings after an encounter; verify dictation style settings.
Template access: all templates (including ASD) become available on signup; AI can convert sample notes into reusable templates.
Intake capture paths: copy/paste from EMR, upload for Smart Summary, or use screenshot capture to pull key data into notes.
“Dictation can be used at any time — including starting a new session.”
“Templates are continuously added, and you can convert sample notes into general templates.”
Top Features Used
Consult & ASD Templates — ready-made structures for developmental consults and ASD notes.
Dictation (live or supplemental) — capture ADOS observations during activities; report later in a dedicated section.
AI Intake (Questionnaires → Notes) — bring anxiety and other scores into consult outputs.
Smart Summary — upload forms/faxes to generate concise summaries pre-visit.
Telemedicine — make calls in-app (optional) or record Zoom/TELUS sessions via screen share capture.
Autofill from - helpful to fill out repetitive forms automatically
Workflow Adaptation
Pre-visit:
Copy/paste EMR data, upload forms for Smart Summary, or use screenshot capture.
During visit (consult / ADOS):
Use dictation to capture observations; continue with ASD template.
Post-visit:
Add supplemental recording; finalize consult; include questionnaire scores and rationale where appropriate.
The Impact
Early trial outcomes point to cleaner consults, smoother ADOS documentation, and less manual assembly of intake data.
Consults: using ASD/consult templates reduces formatting overhead.
ADOS: dictation during activities → structured reporting later.
Intake: multiple paths (paste/upload/screenshot) bring scores & answers into notes for clearer documentation.
Televisit: in-app calling with automatic note generation, or Zoom capture — whichever matches clinic habits.
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